Shellian Green

Duties includes:

• Preparing refreshments for meetings or events held in the office space.
• Organized meeting rooms prior to conferences or meetings.

Duties Includes:

·Preparing commitment requisition vouchers

Preparing payment Vouchers and ensuring that the following is correct;

Payee

Amounts payable.

Account codes.

Purpose or description of payment.

.Ensuring that invoices are certified for payments and that goods and services are satisfactorily rendered;

· Resolving invoice discrepancies by liaising with suppliers and internal customers.

· Generate G.C. T Withholding Certificates.

· Verifies all prepared Tax Certificates for all withholding taxes.

· Issue Tax Withholding Certificates to suppliers.

· Preparing Purchase Orders for goods to be supplied / services to be rendered.

· Generate Certificates for Tax Withholding on specified Services.

Duties Includes:

Sourcing suitable suppliers to purchase office goods and services.

· Preparing Payment Vouchers

· Preparing Commitment Vouchers

· Preparing Purchase Orders

· Requesting pro-forma invoices from reputable suppliers.

· Liaising with internal/external customers to ensure efficiency in the delivery of goods.

· Assisting the Finance and Accounts Division with the necessary information as it relates to payments and reconciliation of accounts.

· Contacting suppliers by phone, email, face to face to deliver goods.

· Preparing documents for the signature of the Procurement Manager.

· Collects items and check to ensure that the precise quality and quantity of goods are received as per the purchase order and according to specification.

· Inspecting goods that are received.

· Ensuring goods procured are of quality and are obtained at the lowest prices.

· Following up on payment after goods are received in satisfactory condition and as per purchase order;

• Ensuring that purchases are made within the procurement guidelines.

· Investigates suppliers’ performance, capabilities and the competitiveness of the prices.

· Assists in the process of initiating the clearance of advances regarding the procurement of goods.

· • Following-up on orders until payments are made.

Duties includes:

· Maintaining an inventory and registry for all assets, regularly providing updates on the conditions of these assets and make recommendations accordingly.

. Prepare and maintain record keeping to capture items for disposal or transfers between departments for accurate reporting.

• Prepare and maintaining record keeping to capture items for disposal or transferred items from each department for accurate reporting.
• Preparing location chart for each item of furniture equipment and machinery and have same affixed to individual office.
• Monitoring the movement of fixed assets throughout the organization.
• Determined depreciation methods and useful levels of the fixed assets, maintained depreciation schedules with updates as needed.
• Preparing reports needed to reconcile inventory records.
• Removing and disposing of obsolete equipment and furniture in keeping with Government of Jamaica established guidelines.