Kimberley Mills

• Collaborate with internal stakeholders to identify procurement needs and prepare procurement plans
• Conduct market research to identify potential suppliers, products and services that meet the organization requirements
• Manage the end to end procurement process, including preparation of bid documents, bid evaluation and contract award
• Ensure compliance with procurement policies, regulations and procedures including transparency, fairness and value for money
• Maintain accurate procurement records and documentation, including contracts, purchase orders and supplier information
• Evaluate and assess vendor capabilities, qualifications and financial stability to determine their suitability for specific procurement projects
• Conduct suppliers performance evaluations, monitor vendor compliance and maintain a vendor database
• Administer and manage procurement contracts, ensuring compliance with contractual terms and conditions
• Monitor supplier performance and address any issues or concerns that may arise during contract period
• Coordinate with internal stakeholders to facilitate contract variations, extensions and renewals, as necessary
• Support internal and external audits related to procurement activities and provide necessary documentation and information

Office Administration and Fleet Management Services

• Maintain and Inventory Management System for all office furniture, equipment and office supplies which includes monthly and yearly stock counting
• Manages the general maintenance office equipment
• Manages the commission of minor repairs to office furniture
• Manages the removal, relocation and placement of office furniture and equipment
• Acquisition of procurement of furniture, equipment and other supplies including services
• Collection of goods upon delivery
• The issuing and Labeling of the Corporation Assets
• Supervision of the Corporation four drivers
• Manages and controls the Corporation fleet of motor vehicles
• Assigned daily tasks to drivers which includes pick up and drop off
• Regular checks on gas cards and log books
• Responds to request/complaints on transportation issues ensure they resolved and addressed
• Checks time sheet to ensure proper vehicle handing over procedures are observed

Human Resource Management and Administration

• Participates in the recruitment of staff for the Corporation
• Makes provision for direct reports to have sufficient and appropriate physical resources to enable them to undertake their duties efficiently and effectively
• Assist with the calculation of gratuity and leave
• Prepare performance appraisals and recommends or initiates corrective actions where necessary

• Logging of incoming invoices, quotations and estimates for goods and services
• Composing of Commitment Requisition Form, Minute sheet and manual purchase order for goods and services
• Drafting of standstill, rejection and award letters
• Member of the MoFPS Procurement Committee
• Managing of the unit stationery inventory
• Request for quotes for goods and services

• Training and tutoring of officers to use the Public Service Pension Scheme Database

• Importing of accurate data on PSPS database
• Liasion with entities that are no conforming to proper submission of the PSPS data
• Disseminate accurate information and guidance to entities that would not have started submission of pension data