Amonia Gayle
Kingston,01
Summary
I have a professional demeanor, good communication and negotiation skills. My training, experience and wiliness to learn will enable me to work well with your team and be an effective representative within your organization. I am dedicated, hard working and able to work well under pressure. I am confident that I will perform efficiently in whatever capacity you deem fit. As one who strives for excellence in whatever task is at hand, I know I will be an asset to your organization. My enclosed resume gives complete detail about my qualifications and capabilities.
I welcome the chance to meet with you to discuss how my education, administrative experience and skills set would be beneficial to your organization.
Overview
13
13
years of professional experience
Work History
Administrative Officer
Stanmark Processors
Kingston, JA
09.2022 - 06.2023
- Compiled daily activity logs and updated records with pertinent information on a regular basis.
- Maintained inventory of office supplies ensuring stock levels are sufficient for daily operations.
- Assisted in compiling monthly expense reports.
- Answered phone inquiries, directed calls and took messages.
- Organized and maintained filing systems for confidential documents, correspondence, and reports.
- Processed invoices and payments using accounting software programs such as QuickBooks or Peachtree.
- Developed and implemented administrative procedures to improve operational efficiency.
- Coordinated travel arrangements, including flights, hotels, car rental reservations, and ground transportation.
- Monitored email accounts regularly and responded appropriately within established timeframes.
- Performed data entry tasks including entering financial transactions into the company's accounting system.
- Developed new filing systems to improve accuracy of document retrieval processes.
- Provided administrative support to department staff including typing letters and reports; preparing mailings; photocopying; collating; faxing; scanning documents.
- Managed inventory control activities including tracking stock levels and ordering new materials when needed.
- Monitored the delivery of shipments to ensure on-time arrival at destination.
- Maintained records of all incoming, outgoing shipments by creating detailed reports that included shipment origin, destination, route taken and delivery date, time.
- Conducted regular meetings with customers, carriers, vendors, management and staff to address any issues or concerns regarding logistics procedures.
- Reviewed contracts between third party providers and ensured adherence to agreed upon terms and conditions.
- Resolved problems that arose during transit by liaising with suppliers and carriers quickly and efficiently.
- Ensured compliance with all applicable laws, regulations and safety standards related to logistics operations.
- Provided oversight to ensure daily operations ran efficiently and effectively.
- Organized transportation of goods in accordance with customer requirements.
- Negotiated rates with carriers for both domestic and international shipments.
- Prepared documents related to customs clearance such as bills of lading and invoices.
- Tracked orders from start to finish using enterprise resource planning system software.
- Provided training and guidance to junior staff members on best practices within the logistics department.
- Developed relationships with key suppliers in order to secure favorable terms for purchasing materials required for production.
- Assigned tasks and projects to team members based on their experience level and skillset.
- Resolved customer complaints related to shipping issues or delays in transit times.
- Collaborated with other departments to develop strategies that align with company objectives.
- Developed and managed logistics strategies to improve the efficiency of operations.
- Analyzed data to identify trends in customer demand and adjusted supply chain accordingly.
- Maintained relationships with key stakeholders like customers, suppliers, distributors.
- Monitored inventory levels and initiated re-stocking processes when necessary.
- Reviewed invoices from carriers and vendors for accuracy prior to processing payments.
Junior Accountant
K&M Meat and Groceries
Portmore St Catherine , JA
03.2014 - 02.2022
- Reviewed daily cash activity reports to ensure accuracy of information.
- Performed account reconciliations, including bank reconciliations.
- Worked closely with other departments to ensure accurate recording of transactions.
- Maintained and reconciled general ledger accounts.
- Prepared monthly and quarterly financial statements for review by senior management.
- Processed journal entries to record transactions accurately.
- Assisted with year-end audit processes, including preparing schedules as requested by auditors.
- Documented existing processes and developed new policies and procedures related to accounting activities.
- Identified opportunities for process improvement within the accounting department.
- Assisted in the preparation of budgets and forecasts.
- Provided assistance in preparing monthly financial statements.
- Coordinated timely payments from vendors, clients, and account holders.
- Created and submitted invoices according to the financial schedule.
- Checked figures and postings for correct entry and proper codes.
- Analyzed financial documents to verify data and mathematical accuracy.
- Reconciled expenses and financial records.
- Posted financial data in Excel spreadsheets and managed inventory.
- Maintained accurate accounts for cash, fixed assets and other transactions.
- Gathered banking transactions via statements, recorded activity in Excel format and reconciled balances.
- Updated and managed accounts payable databases, employing access controls to protect data.
- Developed staff expense and reimbursement tracker to reduce user errors and increase reporting accuracy.
- Cross-trained employees, enabling completion of priority tasks during personnel absences.
- Reduced audit fees by bringing audit processes in-house.
Senior Accounting Officer
Total Tech limited
Kingston , JA
03.2010 - 03.2014
- Analyzed inventory levels by using various costing methods.
- Coordinated with external auditors regarding audit schedules and findings.
- Implemented internal control systems to ensure accuracy of financial information.
- Analyzed periodic reports to identify trends or discrepancies in financial data.
- Prepared journal entries for month-end close activities such as accruals, allocations, prepayments.
- Prepared monthly management accounts including profit and loss statements, balance sheets, cash flow statements, budgets, forecasts and variance analysis.
- Reconciled bank accounts and other general ledger accounts on a regular basis.
- Maintained up-to-date knowledge of current accounting standards and best practices.
- Identified areas for process improvement within the accounting department.
- Monitored cash flows and prepared cash flow projections and forecasts.
- Collaborated with other departments to ensure accurate recordkeeping of all transactions.
- Ensured compliance with local statutory requirements related to payroll taxes, benefits.
- Reconciled bank statements to general ledgers on a monthly basis.
- Provided support to internal and external auditors during the annual audit process.
- Monitored accounts payable activity to ensure accuracy and timeliness of payment processing.
- Prepared monthly financial reports for management review.
- Monitored cash flow, budgeting, forecasting and variance analysis.
- Trained staff members on proper use of accounting software applications.
- Maintained detailed records of account transactions, including invoices, payments, and journal entries.
- Assisted in preparing tax returns for filing with government authorities.
Education
Bachelor of Science - Management Studies
University of The West Indies
Mona11-2024
Skills
- Records Management
- Account Reconciliation
- Training and coaching
- Contract Negotiations
- Credit and collections
- Expense Reporting
- Scheduling appointments
- Office Management
Timeline
Administrative Officer
Stanmark Processors
09.2022 - 06.2023
Junior Accountant
K&M Meat and Groceries
03.2014 - 02.2022
Senior Accounting Officer
Total Tech limited
03.2010 - 03.2014
Bachelor of Science - Management Studies
University of The West Indies